How to Obtain a Birth Certificate
The City Clerk’s Office is responsible for original records of all births that have occurred at Heywood Hospital or elsewhere within Gardner. Births occurring elsewhere in Massachusetts may also be on file here if the parents were residing in Gardner at the time of the birth.
Fee: $10.00 for each copy.
City Clerk’s Office
95 Pleasant Street, Room 118
Gardner, MA 01440
(978)630-4008
To pick up certificates in person: Walk-in requests are accepted and you may wait while the certificates are prepared.
To receive certificates by mail: Send a check or money order payable to “City of Gardner”. Your request should include the name and date of birth appearing on the certificate, a contact telephone or e-mail address and a self-addressed, stamped envelope. If the record requires identification (see below), the appropriate person must sign the request and include a photocopy of a driver’s license or government issued photo ID.
Sorry, we cannot accept credit card payments at this time.
Records requiring identification: A record is not accessible to the general public if the parents were unmarried at the time the child was born (and have not since married and amended the birth record), or if the father’s name does no appear on the record. When this is true, only the mother, father (if listed) or child may request a certificate. Identification will be required. Identification is not required for other records.
Urgent mail requests: You may use an express or overnight service to send your request. Include a prepaid envelope of the same type for express or overnight return. Our address for services other than the U.S. Postal Service is 95 Pleasant Street, Room 118, Gardner, MA 01440.
Certificates and Apostiles: A state certification is sometimes necessary for documents which will be used for government and legal business outside the United States.
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